Week 1

 

This is my first day of internship and my reporting time is 8:30am. Hence, I had reached the office 15 minutes earlier to ensure that I did not late for work. When I reach my office on the first day, one of my colleagues which is Ms. Tee had introduce me to other colleagues in different departments such as Quality Assurance and Quality Control (QA/QC), Production, Procurement, and Terminal Services. Then, I had also asked my colleagues what are the tasks I need to do because my supervisor Ms. Carol haven't come into the office yet.

 

After waiting about 2 hours, my supervisor had came into the office and assigned me some jobs. Firstly, she had asked my colleague Ms. Rachel to teach me how to use the SQL Financial Accounting software. Then by using the accounting software, I will need to check whether the suppliers' account statement for the month of December to check whether it is tally or not. There are three main areas which I need to check on the statement of accounts. Firstly, I need to check on statement of accounts are the invoice number because sometimes maybe the clerk had accidentally key in an extra or less of an invoice. Furthermore, I will also need to check on the date of the invoice because sometimes the date that we key into the SQL Financial Accouting software is different from the date when the invoice is printed out. Moreover, the invoice figures may be incorret because of some typo error. All these three factors may affect the company to pay the wrong amount of figure to the suppliers. Then, I will need to sign my own signature on the statements that is correct so that if there is any problem in the future, my colleague can refer to me to solve the problem together. After that, I will sort out the account statements that has some mistake and call the suppliers to check whether the extra figures on the statement is correct anot and also reconfirm with the procurement department whether they had purchase the particular goods. However, I had also faced some problems on checking the account statements because I had always mistaken the same invoice amount as the same type of goods but it is actually a different type of goods. It is because I did not aware that I actually need to check the statements based on the invoice number to differentiate the different types of goods that the company purchase. Therefore, I need to pay extra attention on checking the statements especially on the invoice number and amount figure. Besides, the main objective of checking this account statements is to double confirm that the supplier won't double charged or undercharged us. Before this internship, I hope that I have the chance to learn how to use the SQL Financial Accounting software and by checking these statement of account, I had learnt the basic knowledge of an accounting software. I really appreciate that I have the chance to learn it because these knowledge will help me to increase the my chance of getting hired in the future as compared to other people who does know how to use the accounting software.

 

 

 

 

 

 

 

 

 

Moreover, all the staffs in our company will do a stock take once a year on 31st December. However, some companies will choose to do the stock take at the beginning of the year on 1st January. This is my first week of internship and my supervisor had assigned me and my colleague together to calculate the stock on Personal Protective Equipment (PPE). My colleagues had told me that every year, all the companies will do a stock take to check how much stock they have left and how much stock they had use within that particular year. Besides, it is important to do a stock take once a year because all the stocks represent the company asset. The main objective of doing the stock take is because our account department will need to know the company's stock balance to close the account so that they can prepare the income statement and balance sheet. As a result, the directors of the company will know whether the company is making a profit or a loss. Moreover, the auditor will also be coming to our factory to monitor the process of stock take too.  On that day, I was assignned to count the stock on Personal Protective Equiment (PPE) in the store such as safety shoes, auto whelming helmet and the safety spectacles. On the other hand, my other colleagues will count the stock which is the raw materials in the factory. After counting the PPE, I am also assigned to another factory which is located in Sri Muda to continue to count the stock with my colleagues. In the 2nd factory, I will be counting the bolts and nuts. There are a lot of differet sizes of bolts and nuts and we need to write down the number of stocks left based on the different sizes. One of the main problem that I faced during the process of stock take was I had mistaken the size of the bolts and I had wrote the incorrect quantity on the stock take sheet. Then, my colleague had taught me on how to differentiate the different sizes of the bolts and nuts. Hence, I need to organize and recount the particular size of the bolt again based on the method that my colleague taught me to ensure that the final quantity for that particular size is correct. Before this internship, I had heard my seniors talking about stock take but I have not try to do before. In the process of doing the stock take, I had learnt that teamwork is important as it will increase the efficieny of completing the tasks. In the future, I will make use of this knowledge to help my company to manage their business efficiently.